Details, details, details. Often during the rental pick up, your renter is excited to get underway and won&#8217;t remember everything you&#8217;ve told them. Make sure you are clear and concise when going through the walkthrough, and make sure they review and sign off on everything in the Renter Return form. 
Additionally, it&#8217;s helpful to have checklists, labels and shorthand manuals for the most common things your renter is going to use—this way they are not calling you in the middle of the trip (or worse, trying to guess how to operate something and potentially causing damage). Many owners will send over links to video walkthroughs prior to a renter&#8217;s departure date; this helps as a future reference for the renter as well as letting them familiarize themselves with your vehicle&#8217;s particular quirks. 
Walk your renter through the Rental contract and make sure they sign. (As an example, if you don&#8217;t want them using the awning, make sure they are aware of that and that any damage is their responsibility). The clearer you are in your walk through and key exchange, the less confusion or chance for misunderstanding there is for the Renter and you further down the road. 
Before departure it&#8217;s important to document the condition your RV is in prior to handing over the keys. All Outdoorsy claims require pre-trip photos, a signed RV Departure and Return Form, and your 90-day inspection should an accident happen on the road. Here&#8217;s a handy list of the pics you should snap! You can do this on the Outdoorsy Pro app during the key exchange or you can upload them to your Owner Dashboard.
Photos needed
Exterior:
<ul>
<li>Front of RV</li>
<li>Back of RV</li>
<li>Both sides</li>
<li>Roof</li>
<li>Undercarriage</li>
<li>Any pre-existing damage</li>
<li>Tires</li>
</ul>
Interior:
<ul>
<li>Dashboard</li>
<li>Tank Levels</li>
<li>Odometer</li>
<li>Each room or space</li>
<li>Floors</li>
<li>Beds</li>
</ul>
Forms needed
<ul>
<li><a href="https://www.outdoorsy.com/wp-content/uploads/2021/05/RV-Vehicle-Inspection-Checklist-1.pdf">Outdoorsy&#8217;s Pre-Arrival Checklist</a></li>
<li><a href="https://d1p9472jke9yu3.cloudfront.net/documents/O_RV_Departure_Form_Checklist_2016.pdf">Outdoorsy&#8217;s RV Departure Form</a></li>
<li><a href="https://d1p9472jke9yu3.cloudfront.net/documents/O_RV_Return_Checklist_2016.pdf" target="_blank" rel="noopener noreferrer">Outdoorsy&#8217;s RV Return Form</a></li>
</ul>

What makes a successful key exchange?

There are two types of questions that a renter might ask when picking up the keys for their reservation. Clarification questions about the unit, and suggestions for their trip. preparing a few recommendations in advance can be extremely helpful for your renters (and increase the likeliness of a five-star review).
Vehicle related questions
* How do hookups work?
* How do the electrical systems work?
* How many people can this RV sleep?
* How many seat-belts are on board?
* How does the generator work?
* Where is the nearest dump station?
* What is the vehicle height?
* Are there any known bridge overpasses to watch out for?
* Where should I fill up the propane tank?
* Are there any driving tips?
Trip related questions
* Local grocery stores?
* Must-see destinations?
* Gas stations?
* RV-friendly campgrounds?
* Nearby activities?
* Nearby breweries?

What are the most frequently asked questions at pick up?

Meet, greet, smile and high five. Then dive right into the <a href="https://d1p9472jke9yu3.cloudfront.net/documents/O_RV_Departure_Form_Checklist_2016.pdf">RV Departure Form</a>. Run through the steps to make sure your guests know how to operate the RV and all of its appliances. The list also serves as a reminder to make sure miles, fuel levels and any damages are noted before your renters take off. Make the walkthrough as hands-on or purely instructional as you like.
Unfortunately, information from walkthroughs can be easily forgotten, so take this time to give your new friends any guides or cheat sheets to the operations and quirks of your vehicle. Including the vehicle manual is always a good idea, and resources about your renter’s destination are much appreciated.

My renters are here. What next?

<hr class="wp-block-separator is-style-wide" />







OFFICIAL CONTEST RULES



NO PURCHASE IS NECESSARY TO ENTER OR BE SELECTED FOR THE PRIZE(S). A PURCHASE WILL NOT INCREASE YOUR CHANCES OF WINNING.



This contest (the &#8220;Contest&#8221;) is governed exclusively by the laws of the United States. Void where prohibited by law. Only offered to residents in the United States.



<h3>Contest Period:</h3>



The Contest begins at 8:00 am Central Standard Time (CST) on June 1, 2025 and ends at 11:59 pm (CST) on July 7, 2025 (the &#8220;Contest Period&#8221;). At the end of the Contest Period, Outdoorsy will select winners (see &#8220;How to Enter&#8221; and &#8220;Winner selection and notification&#8221; for details on additional requirements regarding entry timing and winner selection process during the Contest Period). Outdoorsy reserves the right to cancel the Contest at any time and for any reason without notice.



<h3>Sponsor:</h3>



Outdoorsy, Inc. (&#8220;Outdoorsy&#8221;).



<h3>Eligibility:</h3>



The Contest is open to residents of the U.S. and its territories, and the District of Columbia, who are 21 years of age or older as of the date of entry. Officers, directors, and employees of Outdoorsy or its affiliates, and related companies, and the immediate family members (parents, children, siblings, spouse) or members of the same household (whether related or not) of such officers, directors, and employees are not eligible to participate in the Contest. Entries originating from any other jurisdiction are not eligible. The Contest is subject to all applicable Texas and US laws and regulations and is void where prohibited.



<h3>Agreement to Official Rules:</h3>



By entering and participating in the Contest, you, the entrant, fully and unconditionally agree to be bound by these Official Rules and the decisions of Outdoorsy, which will be final and binding in all matters relating to the Contest. By participating in the Contest, you, the entrant, grant Outdoorsy and its contest partners permission to send you emails, which you may opt out of at any time.



<h3>How to enter:</h3>



Submission of entries (Email address and phone number) must be made during the Contest Period, participation consists of an entry form located behind the designated &#8220;Enter Now&#8221; digital button interface from the &#8216;Dog Days of Summer&#8217; landing page &#8211; <a href="https://www.marketing.outdoorsy.com/dog-days-of-summer">https://www.marketing.outdoorsy.com/dog-days-of-summer</a>, you must fill in all of the fields as directed.



Winners will be selected by Outdoorsy (in its sole discretion) at the end of the Contest Period.



<h3>Prizes:</h3>



The Contest features three prize tiers:



Top Dog Prize (4 winners):



<ul><li>$2,000 in RV rental credit from Outdoorsy</li><li>1 annual Sniffspot credits pack</li><li>1 annual Barkbox subscription</li><li>$250 in credits from Wilderdog</li></ul>



Underdog Prize (5 winners):



<ul><li>$600 in RV rental credit from Outdoorsy</li><li>1 6-month Sniffspot credits pack</li><li>1 6-month Barkbox subscription</li><li>$100 Gift Card from Wilderdog</li></ul>



Bonus Treats &nbsp;(9 winners throughout campaign &#8211; 2 or 3 per week):



<ul><li>$50 in RV rental credit from Outdoorsy</li><li>3-month Sniffspot credits pack</li><li>3-month Barkbox subscription</li><li>$30 Gift Card from Wilderdog</li></ul>



The prizes are awarded &#8220;as is&#8221; with no warranty or guarantee, either express or implied. The right to receive the prize is not transferable, assignable, and no substitutions or cash equivalents are permitted except at Outdoorsy&#8217;s sole discretion or as otherwise provided herein.



Outdoorsy reserves the right, in its sole discretion, to substitute a prize (or a portion of the prize) of equal or greater value for any reason. Outdoorsy will not replace the prize if it is lost or stolen. Any and all prize-related expenses, including without limitation any and all federal, state, and local taxes, shall be the sole responsibility of the winner. By accepting the prize, the winner grants its permission for Outdoorsy to use the winner&#8217;s name, social media pseudonym and city and state for purposes of advertising and trade without further consent or compensation, unless prohibited by law.



Outdoorsy makes no representations or warranties whatsoever as to the ability to use the prize or to book and rent any particular vehicle or stay listed on the Outdoorsy.com platform. A winner making a booking on the Outdoorsy.com platform agrees that additional criteria may be imposed by the listed vehicle&#8217;s or stay&#8217;s owner. If the booking value exceeds the credited amount, then the winner will be solely and completely responsible for covering the booking expenses beyond the prize amount. Such booking must purchase the maximum available insurance coverage offered through the Outdoorsy.com booking platform. Outdoorsy will not be responsible for covering additional trip costs on and/or off platform, including but not limited to, mileage overage fees, gas, campground reservations, airfare or any other costs and expenses. All bookings on the Outdoorsy.com platform must fully comply with the terms and conditions and other policies therein.



<h3>Winner selection and notification:</h3>



As described in &#8220;How to Enter,&#8221; winners will be selected at the end of the Contest Period. The winners will be notified via email addresses provided on the submission. In order to receive the prize, the potential winner must return email communications with Outdoorsy&#8217;s team to set the delivery conditions of the prize. If the potential winner fails to respond to the email within 7 days or is found to be, in Outdoorsy&#8217;s sole discretion, ineligible or in violation of these Official Rules, such potential winner and his/her entry will be disqualified, and an alternate winner will be selected from all remaining eligible entries. Outdoorsy may request paperwork that the potential winner will be required to complete in order to be awarded the prize (including, but not limited to, a publicity release, tax documentation, drivers license information, evidence of insurability, and/or liability release). The failure to do so will render the potential winner ineligible.



If the potential winner is under the age of 25, they will need to be accompanied on their reward trip by a verified driver (verified in Outdoorsy&#8217;s sole discretion) over the age of 25 who will be responsible for being the driver of the vehicle during the rental period and who will be legally responsible for compliance with all terms and conditions related to accepting and using the prize, including the provision of paperwork and the releases and indemnifications described in these Official Rules. The prizes will be available for redemption until December 31, 2026. The receipt of the prize offered in this Contest by the potential winner is conditional upon compliance with these Official Rules and any and all applicable federal and state laws and regulations.



<h3>General Terms:</h3>



Decisions made by Outdoorsy are final and binding in all matters, including interpretation of these Official Rules and awarding of the prizes. Entrants assume all risk of loss, damage, destruction, delay, or misdirection of Contest materials submitted to Outdoorsy. Outdoorsy reserves the right, at its sole discretion, to cancel, terminate, modify, or suspend the Contest, or any part of it, if any virus, bugs, other technical failures, non-authorized human intervention, fraud, or any other causes beyond Outdoorsy&#8217;s control impair the administration, security, integrity, or proper functioning of the Contest, as determined by Outdoorsy in its sole discretion. Outdoorsy in its sole discretion reserves the right to disqualify any entrant it finds to be tampering with or attempting to tamper with the entry process or the operation of the Contest or to be acting in violation of these Official Rules. Any attempt by an entrant to deliberately damage or undermine the legitimate operation of the Contest may be a violation of criminal and civil laws, and, should such an attempt be made, Outdoorsy reserves the right to seek damages from such persons to the fullest extent permitted by law. Outdoorsy&#8217;s failure to enforce any term of these Official Rules shall not constitute a waiver of that term.



<h3>Release and indemnification:</h3>



By participating in the Contest, you agree to release from liability and hold harmless Outdoorsy and its parent company, affiliates, and related companies, and each of their respective officers, directors, and employees and agents (collectively, the &#8220;Released Parties&#8221;) from and against any claim or cause of action, including, but not limited to, personal injury, death, or damage to or loss of property, arising out of participation in the Contest or the receipt or use or misuse of any prize, or from any trip booked or taken using the prize. Entrants agree to indemnify the Released Parties and any other companies associated with the Contest, including any vendors or marketing agencies, and any third parties who have provided prizing. The indemnity covers all claims made not only by potential winners, but also by anyone participating in the Contest. The indemnity covers both claims arising out of the Contest itself, and claims arising from any use of the prizes.



<h3>Limitation of Liability:</h3>



Outdoorsy is not responsible for: (1) any incorrect or inaccurate information, whether caused by entrant, printing errors, or any of the equipment or programming associated with or utilized in the Contest; (2) technical failures of any kind, including, but not limited to, malfunctions, delays, interruptions, or disconnections in phone lines or network hardware or software; (3) technical or human error which may occur in the administration of the Contest or the processing of entries; (4) late, lost, undeliverable, damaged, stolen, misdirected, or postage-due entries; or (5) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, by entrant&#8217;s participation in the Contest or receipt or use or misuse of any prize, or from any trip booked or taken using the prize. This includes such failures that might result in more winners than planned are issued.



<h3>Disputes:</h3>



This Contest is governed by the laws of the United States and State of Texas without respect to conflict of law doctrines. As a condition of participating in this Contest, entrant agrees that any and all causes of action arising out of or connected with this Contest, shall be resolved individually, without resort to any form of class action, exclusively and solely before a state or federal court located in Austin, Texas. Further, under no circumstances will entrant be permitted to obtain awards for, and entrant hereby waives all rights to claim, punitive, incidental, or consequential damages, including reasonable attorneys&#8217; fees, and entrant further waives all rights to have damages multiplied or increased.



<h3>Social Media Content Usage:</h3>



Winners are encouraged to share photos and videos from their prize experience on social media. By posting content related to this giveaway and tagging participating brands, winners grant Outdoorsy, BarkBox, Sniffspot, Wilderdog and brand partners non-exclusive rights to repost, share, and feature such content across their respective social media platforms and marketing materials.



<h3>Privacy Policy:</h3>



Information submitted with an online entry is subject to the Privacy Policy stated on Outdoorsy&#8217;s website. Notwithstanding the foregoing, participants grant Outdoorsy the right to share your name and email address with with our participating partners.



<h3>Winner Name and Rules:</h3>



To obtain a copy of the winner&#8217;s name or a copy of these Official Rules, mail your request along with a stamped, self-addressed envelope to Outdoorsy. Residents of Vermont may omit return postage. Requests must be received during the Contest Period.

Dog Days of Summer Giveaway Terms &amp; Conditions

<h3>When do my stay listings get unpublished?</h3>



You can unpublish your stay listing right now or block your calendar so that no further bookings can be made through Outdoorsy. Outdoorsy will unpublish your stay listings end of July 2024 automatically.



<h3>Does this affect my RV listings in my account as well?</h3>



No, this will only affect listings that have been listed as a stay



<h3>What do I do when I have a booking for my Stay with a check-in date that departs after October 1st 2024</h3>



You will have to cancel the booking and rebook the guest if possible outside of Outdoorsy



<h3>Should I expect a tax from Outdoorsy for stay bookings in 2024?</h3>



Yes, Outdoorsy will follow the IRS requirements for tax reporting. Learn more <a href="https://www.outdoorsy.com/help/expect-receive-tax-form-outdoorsy">here</a>.



<h3>I have a stationary camper listed as a stay. Can I list this as an RV on the Outdoorsy RV marketplace and continue bookings? </h3>



Yes you can. You will needhave to create a new RV listing for your stationary camper and clearly indicate in your description or listing name that this camper is stationary. <a href="https://www.outdoorsy.com/blog/stationary-rentals">See how stationary rentals work</a> and <a href="https://www.outdoorsy.com/become-a-host/rv">Become an RV host today</a>

Ending Stay listings FAQ

You&#8217;ve booked an RV and are getting stoked for your camping vacation &#8211; hooray! Now, let&#8217;s say you want to change your payment method after you&#8217;ve booked your trip. No problemo. Depending on when your trip departs, different charges, like the security deposit, can occur at different times. As a result, you may want to update the payment method associated with your reservation. Here&#8217;s how to do that:



1.) Navigate to your <a rel="noreferrer noopener" href="https://www.outdoorsy.com/trips" target="_blank">trips page</a>



2.) Scroll down until you see a section regarding your ‘security deposit amount and timing&#8217;



<figure class="wp-block-image size-large"><img loading="lazy" width="1024" height="246" src="https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36-1024x246.png" alt="" class="wp-image-49428" srcset="https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36-1024x246.png 1024w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36-300x72.png 300w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36-768x184.png 768w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36-1536x369.png 1536w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36.png 1692w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



3.) Click the &#8216;change payment method&#8217; (it may not look clickable, but it is 🙂 )



4.) That&#8217;ll bring up a pop-up allowing you to change your payment method for the specific reservation. You can also check a box to &#8216;set this as your default payment option&#8217; for all bookings. 



<figure class="wp-block-image size-large"><img loading="lazy" width="1024" height="600" src="https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-1024x600.png" alt="" class="wp-image-49429" srcset="https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-1024x600.png 1024w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-300x176.png 300w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-768x450.png 768w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-1536x900.png 1536w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-2048x1200.png 2048w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



5.) Click &#8216;confirm request&#8217; to save the changes, and you&#8217;ll be all set.



Happy Outdoors&#8217;ing!

How do I update my payment method?

Roamly has partnered with Sensible to provide a product that allows you to purchase coverage for the duration of your trip and be able to receive a refund in the event of bad weather.



Available in the U.S. only, for all RVs, this additional Roamly Weather Coverage provides protection for your trip in the event of unexpected bad weather. Possible coverage is based on information from the National Oceanic and Atmospheric Administration (NOAA).



For example, if it rains more than the amount quoted (based on the NOAA day-of-forecast), then Sensible will automatically provide a refund to you, based on the current weather at the location of your trip.



When you initially purchase coverage from Roamly Weather, you will see some basic information outlining your coverage and its parameters:



What to expect:



A forecasted &#8220;light rain&#8221; of 1.5 mm, or more, for 3+ hours will trigger the daily coverage. We&#8217;ll alert you if bad weather is on the horizon. Don&#8217;t worry, we&#8217;ll only text you if it&#8217;s important &#8211; aka you have money available. Light rain is when you walk outside, and the ground looks like it&#8217;s been raining, think small puddles. 



How&#8217;s the coverage triggered?



3 &#8211; 6 hours of rain = $51.93/day 6+ hours of rain = $103.86/day



This is just an example of what you&#8217;ll see when you consider purchasing coverage. The expected forecast, details, and amount of possible refunds.&nbsp;



If the weather during your trip is considerably worse than anticipated, based on the previous NOAA forecast, Sensible will notify you via text message and issue reimbursement automatically!



<h1>FAQs</h1>



<h3>How do I purchase Roamly Weather Coverage?</h3>



Weather Coverage is offered when you make your reservation online for any stationary RV bookings where the RV is delivered and set up at a destination, or for campsite bookings, because the service requires an address to calculate the coverage.



You will also be able to purchase Weather Coverage after your booking is confirmed, from the Trips details page in your account.



Note! Roamly weather coverage can only be quoted and purchased for trips that are less than three months long.



<h3>Is Roamly Weather Coverage the same as Trip Protection?</h3>



No, Roamly Weather Coverage is a separate offering from both Trip Protection and Damage Protection.



<h3>How is the covered amount determined?</h3>



The covered amount is based on the total cost of your booking when coverage is purchased.&nbsp;



<h3>How long do I have to purchase coverage?</h3>



Roamly Weather Coverage is available for purchase up until the day before your trip begins. If your trip starts today, you will not be able to purchase coverage.&nbsp;



<h3>What happens if I change the dates of my trip?</h3>



Because coverage is based on a specific date range and forecast, if you change the dates of your trip then your Roamly Weather Coverage will be removed and need to be repurchased for your new trip dates.&nbsp;



<h3>Can I cancel my Weather Coverage?</h3>



You have 24 hours after the purchase of Roamly Weather Coverage to cancel it. After 24 hours have passed, then coverage will not be able to be removed without canceling the booking.&nbsp;



Note! If Roamly Weather Coverage is added within 14 days of your booking&#8217;s start date, then the option to remove the coverage will not be available.&nbsp;



<h3>What happens to my coverage if my booking is canceled?</h3>



If the booking is canceled prior to departure, then the entire cost of Roamly Weather Coverage will be refunded to you.&nbsp;



Note! If the booking is canceled on, or after, departure then Roamly Weather Coverage will be nonrefundable.&nbsp;



<h1>Sensible Customer Support</h1>



Sensible Customer Support will be best equipped to answer any specific questions you may have about the available coverage. You can contact them by phone or email:



<ul><li>Phone: +1 424-367-1964</li><li>Email: support@sensibleweather.com</li></ul>

What is Roamly Weather Coverage?

UPDATE: Thank you for your interest, but this program is now closed to new applicants. We will update this page and announce publicly if we are able to open the program to new campgrounds in the future. Thank you for your understanding.

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