<p><span style="font-weight: 400">First off, congratulations! Getting your first booking request is exciting but it can also be a little intimidating. The idea of renting your rig and making some extra cash is fun but now you’ve actually got to lend your rig out! Don’t worry, you’re not the only one who feels this way. While letting go of your rig for the first time might be nerve wracking, it gets easier and easier when you know there are renters enjoying it as much as you do. You are now a part of families making memories that will last them a lifetime!</span></p>
<p><span style="font-weight: 400">Here is what to do once you get that first booking request. </span></p>
<p>Once you have logged in to your dashboard, you’ll see your rental request from your potential renter. Look over the request and get a feel for who the renters are! Send them a message through the platform to get to know them and ask about their trip. If they have provided enough information for you to feel comfortable approving the rental right there, go ahead and click on “Accept” next to the Reservation Request to send the approval back to your renter so they can finalize and pay the reservation deposit. Now it’s time to prepare your RV.</p>
<p><span style="font-weight: 400">This means clean and clean some more! (Because you want a good rating, right?). Then check the tires, signals, fluids, mileage and anything else that might need changing, fixing or topping up. You want your renters to feel comfortable, safe and right at home while using your vehicle. Make sure to review the <a href="https://www.outdoorsy.com/help/what-makes-a-successful-key-exchange" target="_blank" rel="noopener">key exchange</a> process so you don&#8217;t miss any steps! Make sure all paperwork is signed by the renter (RV contract, RV departure and return forms) and pre-trip and return photos are taken.</span></p>
<p><span style="font-weight: 400">You can also </span><a href="https://docs.google.com/document/d/17-3tKRuYbuagU1PTWmtUxGnfs_PWOHkYgdKQQ8dn9UE/edit" target="_blank" rel="noopener"><span style="font-weight: 400">create an intro letter</span></a><span style="font-weight: 400"> to give to your renters. Then </span><a href="https://d1p9472jke9yu3.cloudfront.net/documents/O_Renter_Pre-Arrival_Checklist_2016.pdf" target="_blank" rel="noopener"><span style="font-weight: 400">print this pre-arrival checklist</span></a><span style="font-weight: 400"> and go over it before every rental departure.</span></p>
<p><b>Pro tip- </b><i><span style="font-weight: 400">The more personalised the owner makes the experience, the better the ratings. When you’re discussing the renter’s plan, try asking questions that will give you an idea of what they like.  Even something as small as leaving a personally addressed welcome note in the rig will make the experience that much better. </span></i></p>


You have your first booking request. Now what?

<p><span style="font-weight: 400">Meet, greet, smile and high five. Then dive right into the </span><a href="https://d1p9472jke9yu3.cloudfront.net/documents/O_RV_Departure_Form_Checklist_2016.pdf"><span style="font-weight: 400">RV Departure Form</span></a><span style="font-weight: 400">. Run through the steps to make sure your guests know how to operate the RV and all of its appliances. The list also serves as a reminder to make sure miles, fuel levels and any damages are noted before your renters take off. Make the walkthrough as hands-on or purely instructional as you like.</span></p>
<p><span style="font-weight: 400">Unfortunately, information from walkthroughs can be easily forgotten, so take this time to give your new friends any guides or cheat sheets to the operations and quirks of your vehicle. Including the vehicle manual is always a good idea, and resources about your renter’s destination are much appreciated.</span></p>


My renters are here. What next?


<h3><strong>When do my stay listings get unpublished?</strong></h3>



<p class="has-normal-font-size">You can unpublish your stay listing right now or block your calendar so that no further bookings can be made through Outdoorsy. Outdoorsy will unpublish your stay listings end of July 2024 automatically.</p>



<h3><strong>Does this affect my RV listings in my account as well?</strong></h3>



<p>No, this will only affect listings that have been listed as a stay</p>



<h3><strong>What do I do when I have a booking for my Stay with a check-in date that departs after October 1st 2024</strong></h3>



<p>You will have to cancel the booking and rebook the guest if possible outside of Outdoorsy</p>



<h3><strong>Should I expect a tax from Outdoorsy for stay bookings in 2024?</strong></h3>



<p>Yes, Outdoorsy will follow the IRS requirements for tax reporting. Learn more <a href="https://www.outdoorsy.com/help/expect-receive-tax-form-outdoorsy">here</a>.</p>



<h3><strong>I have a stationary camper listed as a stay. Can I list this as an RV on the Outdoorsy RV marketplace and continue bookings? </strong></h3>



<p>Yes you can. You will needhave to create a new RV listing for your stationary camper and clearly indicate in your description or listing name that this camper is stationary. <a href="https://www.outdoorsy.com/blog/stationary-rentals">See how stationary rentals work</a> and <a href="https://www.outdoorsy.com/become-a-host/rv">Become an RV host today</a></p>


Ending Stay listings FAQ


<p>You&#8217;ve booked an RV and are getting stoked for your camping vacation &#8211; hooray!<br><br>Now, let&#8217;s say you want to change your payment method after you&#8217;ve booked your trip. No problemo. Depending on when your trip departs, different charges, like the security deposit, can occur at different times. <br><br>As a result, you may want to update the payment method associated with your reservation. Here&#8217;s how to do that:</p>



<p>1.) Navigate to your <a rel="noreferrer noopener" href="https://www.outdoorsy.com/trips" target="_blank">trips page</a></p>



<p>2.) Scroll down until you see a section regarding your ‘security deposit amount and timing&#8217;</p>



<figure class="wp-block-image size-large"><img loading="lazy" width="1024" height="246" src="https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36-1024x246.png" alt="" class="wp-image-49428" srcset="https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36-1024x246.png 1024w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36-300x72.png 300w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36-768x184.png 768w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36-1536x369.png 1536w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02092819/Screenshot-2024-06-11-at-15.25.36.png 1692w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p>3.) Click the &#8216;change payment method&#8217; (it may not look clickable, but it is 🙂 )</p>



<p>4.) That&#8217;ll bring up a pop-up allowing you to change your payment method for the specific reservation. You can also check a box to &#8216;set this as your default payment option&#8217; for all bookings. </p>



<figure class="wp-block-image size-large"><img loading="lazy" width="1024" height="600" src="https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-1024x600.png" alt="" class="wp-image-49429" srcset="https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-1024x600.png 1024w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-300x176.png 300w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-768x450.png 768w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-1536x900.png 1536w, https://dgx9rrgrsfte9.cloudfront.net/wp-content/uploads/2024/07/02093627/Screenshot-2024-06-11-at-15.26.44-2048x1200.png 2048w" sizes="(max-width: 1024px) 100vw, 1024px" /></figure>



<p>5.) Click &#8216;confirm request&#8217; to save the changes, and you&#8217;ll be all set.</p>



<p>Happy Outdoors&#8217;ing!</p>


How do I update my payment method?


<p>Roamly has partnered with Sensible to provide a product that allows you to purchase coverage for the duration of your trip and be able to receive a refund in the event of bad weather.</p>



<p>Available in the U.S. only, for all RVs, this additional Roamly Weather Coverage provides protection for your trip in the event of unexpected bad weather. Possible coverage is based on information from the National Oceanic and Atmospheric Administration (NOAA).</p>



<p>For example, if it rains more than the amount quoted (based on the NOAA day-of-forecast), then Sensible will automatically provide a refund to you, based on the current weather at the location of your trip.</p>



<p>When you initially purchase coverage from Roamly Weather, you will see some basic information outlining your coverage and its parameters:</p>



<p><strong><em>What to expect:</em></strong></p>



<p><em>A forecasted &#8220;light rain&#8221; of 1.5 mm, or more, for 3+ hours will trigger the daily coverage. We&#8217;ll alert you if bad weather is on the horizon. Don&#8217;t worry, we&#8217;ll only text you if it&#8217;s important &#8211; aka you have money available.          Light rain is when you walk outside, and the ground looks like it&#8217;s been raining, think small puddles. </em></p>



<p><strong><em>How&#8217;s the coverage triggered?</em></strong></p>



<p><em>3 &#8211; 6 hours of rain = $51.93/day                                                                                                                                               6+ hours of rain = $103.86/day</em></p>



<p>This is just an example of what you&#8217;ll see when you consider purchasing coverage. The expected forecast, details, and amount of possible refunds.&nbsp;</p>



<p>If the weather during your trip is considerably worse than anticipated, based on the previous NOAA forecast, Sensible will notify you via text message and issue reimbursement automatically!</p>



<h1><strong>FAQs</strong></h1>



<h3><strong>How do I purchase Roamly Weather Coverage?</strong></h3>



<p>Weather Coverage is offered when you make your reservation online for any stationary RV bookings where the RV is delivered and set up at a destination, or for campsite bookings, because the service requires an address to calculate the coverage.</p>



<p>You will also be able to purchase Weather Coverage after your booking is confirmed, from the Trips details page in your account.</p>



<p><strong>Note!</strong> Roamly weather coverage can only be quoted and purchased for trips that are less than three months long.</p>



<h3><strong>Is Roamly Weather Coverage the same as Trip Protection?</strong></h3>



<p>No, Roamly Weather Coverage is a separate offering from both Trip Protection and Damage Protection.</p>



<h3><strong>How is the covered amount determined?</strong></h3>



<p>The covered amount is based on the total cost of your booking when coverage is purchased.&nbsp;</p>



<h3><strong>How long do I have to purchase coverage?</strong></h3>



<p>Roamly Weather Coverage is available for purchase up until the day before your trip begins. If your trip starts today, you will not be able to purchase coverage.&nbsp;</p>



<h3><strong>What happens if I change the dates of my trip?</strong></h3>



<p>Because coverage is based on a specific date range and forecast, if you change the dates of your trip then your Roamly Weather Coverage will be removed and need to be repurchased for your new trip dates.&nbsp;</p>



<h3><strong>Can I cancel my Weather Coverage?</strong></h3>



<p>You have 24 hours after the purchase of Roamly Weather Coverage to cancel it. After 24 hours have passed, then coverage will not be able to be removed without canceling the booking.&nbsp;</p>



<p><strong>Note!</strong> If Roamly Weather Coverage is added within 14 days of your booking&#8217;s start date, then the option to remove the coverage will not be available.&nbsp;</p>



<h3><strong>What happens to my coverage if my booking is canceled?</strong></h3>



<p>If the booking is canceled prior to departure, then the entire cost of Roamly Weather Coverage will be refunded to you.&nbsp;</p>



<p><strong>Note!</strong> If the booking is canceled on, or after, departure then Roamly Weather Coverage will be nonrefundable.&nbsp;</p>



<h1>Sensible Customer Support</h1>



<p>Sensible Customer Support will be best equipped to answer any specific questions you may have about the available coverage. You can contact them by phone or email:</p>



<ul><li>Phone: +1 424-367-1964</li><li>Email: support@sensibleweather.com</li></ul>


What is Roamly Weather Coverage?


<h2>What are Campgrounds on Outdoorsy?</h2>



<p>At Outdoorsy, we&#8217;re driven by the belief that the great outdoors is for everyone. Our mission is to make outdoor experiences accessible to all, ensuring choice and opportunity for our guests and partners.&nbsp; It&#8217;s this vision that drives us every day, inspiring our evolution from an RV marketplace to a comprehensive outdoor travel platform. We connect thousands of outdoor enthusiasts with hospitality driven hosts, facilitating outdoor experiences &#8211; be it an RV rental, a cozy stay, or a campground experience.</p>



<p>Are you a Campground host that wants to expand your visibility to a wider group of outdoor travelers &#8211; from campers, weekend worriers, tent pitchers, family vacationers or clampers you can now showcase your space be it RV, tent, or lodging sites on Outdoorsy.&nbsp;</p>



<p>The process of listing your campground on Outdoorsy is completely cost-free. Take the first step by <a href="https://www.outdoorsy.com/become-a-host" data-type="URL" data-id="https://www.outdoorsy.com/become-a-host" target="_blank" rel="noreferrer noopener">listing with us</a> today. </p>



<h2>How does it work?</h2>



<p>Outdoorsy isn&#8217;t just an online marketplace; it also serves as an OTA (Online Travel Agency) committed to outdoor travel. We provide real-time availability and pricing, opening your outdoor accommodations to thousands of eager campers daily, ready for instant booking. Select your preferred PMS (Property Management System) below to witness how simple it is to list your property on Outdoorsy.</p>



<p><a href="https://go.outdoorsy.com/newbook_integration" data-type="URL" data-id="https://go.outdoorsy.com/newbook_integration" target="_blank" rel="noreferrer noopener">Newbook Integration Guide</a></p>



<p>Coming soon: ResNexus, Firefly, RMS Cloud</p>



<p>We fully support Newbook and soon, &#8220;ResNexus&#8221;, &#8220;Firefly&#8221; and &#8220;RMS Cloud&#8221;. If you use a different Property Management System, reach out to our support team at support@outdoorsy.com. We&#8217;re always looking to expand our supported PMS network.</p>



<h2>Why choose Outdoorsy?&nbsp;</h2>



<h3>Enhanced Visibility and Reach</h3>



<p>By partnering with Outdoorsy, you gain exposure to millions of visitors and a vibrant RV owner community. This expands your outreach to adventure-seekers exploring new experiences and travelers, including RV owners, who enhance their RV journeys with unforgettable campground experiences. All of this without incurring extra marketing costs.</p>



<h3>Seamless Booking Experience</h3>



<p>Outdoorsys user-friendly interface simplifies the booking process, guiding guests effortlessly. Tailored filters streamline the search, leading to more bookings and increased revenue for your property.</p>



<h3>Boosted Profitability</h3>



<p>Outdoorsy ensures your rates remain competitive by pulling in and distributing rates to match your PMS’s dynamic pricing rules in real time, maximizing your property&#8217;s occupancy and profitability.</p>



<h3>Cost-effective Marketing</h3>



<p>Outdoorsy utilize advanced marketing strategies, targeting specific audiences likely to be interested in your offerings. Our insights drive targeted campaigns across digital platforms, ensuring your campground or RV park receives the attention it deserves.</p>



<h2>How long does it take to list my campground with Outdoorsy?</h2>



<p>The process largely depends on you. Here are the four straightforward steps to get your campground listed:</p>



<ol><li>Visit our &#8220;<a rel="noreferrer noopener" href="https://www.outdoorsy.com/become-a-host/campground" data-type="URL" data-id="https://www.outdoorsy.com/become-a-host/campground" target="_blank">List your Campgroun</a><a href="https://www.outdoorsy.com/become-a-host/campground" data-type="URL" data-id="https://www.outdoorsy.com/become-a-host/campground" target="_blank" rel="noreferrer noopener">d</a>&#8221; page and fill out the registration form.</li><li>Our business development team will connect with you to ensure compatibility and assist in setup.</li><li>Set up your PMS to integrate with Outdoorsy. We&#8217;ll provide detailed instructions.</li><li>Once your campground rules and amenities are aligned, you&#8217;ll go live on Outdoorsy.</li></ol>



<p>At Outdoorsy, we&#8217;re dedicated to making your onboarding experience seamless and inclusive, ensuring that your camping spaces find their way to those who seek memorable outdoor adventures.</p>



<h2>Will there be any differences in handling bookings coming from Outdoorsy or my direct site?&nbsp;</h2>



<p>In general, there won&#8217;t be significant differences between bookings from your direct site and those from Outdoorsy.com. We integrate with your property management system to seamlessly incorporate new bookings into your existing workflow.</p>



<h2>How can I communicate with Outdoorsy guests?</h2>



<p>Guests book through Outdoorsy.com. After the booking, we&#8217;ll give guests your campground contact number, so they can talk directly to you.</p>



<p>Although all Outdoorsy guests can use our 24/7 Contact Center, your Campground team knows the most about the campground, Sites, how to get around, and fun things to do nearby. If guests reach out to you, you can find them by looking up their name or booking dates in your PMS.&nbsp;</p>


What are Campgrounds on Outdoorsy


<p>Every year, thousands of people converge on Nevada’s Black Rock Desert for the annual Burning Man festival. There, “artists, makers, and community organizers who co-create art, events, and local initiatives around the world” gather to celebrate and construct the sizeable—yet temporary—Black Rock City. Over the nine-day festival, the makeshift city is built, celebrations abound, the famous wooden statute is set ablaze, and then the city is disassembled.</p>



<p>While this can be an interesting way to spend your vacation, it can also wreak havoc on your RV. In all the excitement, some festival-goers may go a little too far and your property may get damaged or vandalized. More common, an ultra-fine dust gets kicked up in the wind and coats anything in sight.</p>



<h2>Playa dust</h2>



<p>The Black Rock Desert is the site of a long lost, prehistoric lake bed and the desert playa (or just ‘playa’) is the bottom of it. The playa dries out, cracks, and creates a unique, ultra-fine dust—playa dust—that the festival is often associated with. As you might imagine, this dust can get into even the cranniest of nooks.&nbsp;</p>



<p>Festival-goers try to beat the dust by taping air vents, seams, and windows. Some cover furniture with plastic and others even wax the outside of the RV. But, playa dust is sure to get in and when it does, it is difficult to clean from the interior and exterior of your RV. It can even damage your electrical and mechanical systems.</p>



<h2>Insurance coverage</h2>



<p>Because of the damage that playa dust can do to your RV and the increased risk of physical damage on the festival grounds, Burning Man remains an unauthorized festival in Outdoorsy’s terms of service. As a result, Outdoorsy insurance does not provide coverage for your RV on the festival grounds nor does it cover festival-related damage. That includes damage from playa dust to the interior, exterior, anything mechanical or electrical, or vandalism.</p>



<p>If your RV goes to Burning Man, Outdoorsy offers liability-only coverage to and from the festival to ensure your RV is road legal. But, if your RV is involved in a covered loss and your guest is at fault: your RV is not covered, only other peoples’ damaged property is covered. In addition, our liability-only coverage is provided at the state minimum level of coverage.</p>



<p>Outdoorsy’s Burning Man policy also means that our teams can only provide limited support in disputes you may have with your guest. In addition, if your guest is traveling from abroad, you will most likely be unable to collect on damages through small claims court. Candidly, if your RV goes to Burning Man, collecting for damages to your RV will be between you and your guest.</p>



<p>We understand that our Burning Man insurance policy may give you pause in accepting bookings headed for the festival. That’s okay! It’s your vehicle and you can do as you wish. If you would like to cancel a festival-bound booking, you may do so with no penalty for the cancellation. Simply reach out to our customer support team at support@outdoorsy.com.</p>


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